We are looking for a highly organized and detail-oriented Admin Executive to join our team. The Admin Executive will be responsible for overseeing office operations, managing administrative tasks, supporting staff, and ensuring that the office runs smoothly and efficiently. The ideal candidate will be proactive, a great communicator, and capable of managing multiple tasks simultaneously.
Key Responsibilities:
l Office Administration:
o Handle daily office operations including managing office supplies, equipment, and utilities.
o Organize and schedule meetings, appointments, and travel arrangements for management and staff.
o Maintain office records, files, and documents in an organized and accessible manner.
o Answer phone calls, emails, and other communication channels, providing timely responses and assistance.
l Documentation and Reporting:
o Prepare, edit, and proofread documents, reports, presentations, and correspondence.
o Manage internal and external communications, ensuring clarity and professionalism.
l Data Management:
o Maintain accurate records of office inventory, equipment, and other resources.
o Manage databases, ensuring that all data is up to date and stored securely.
l Support to Management and Staff:
o Provide administrative support to senior management, team members, and other departments as needed.
o Coordinate and facilitate communication between departments.
l Event Coordination:
o Assist in organizing company events, meetings, training sessions, and other activities.
o Ensure event logistics, travel, and accommodations are planned and executed efficiently.
l General Office Support:
o Handle incoming and outgoing mail, courier services, and other postal needs.
o Assist in employee on-boarding, including preparation of necessary documents and orientation support.
v Skills and Qualifications:
· Graduate from any stream
· Proven experience in an administrative or office management role.
· Strong organizational skills with attention to detail.
· Excellent written and verbal communication skills.
· Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
· Ability to work independently and as part of a team.
· Time management skills and ability to handle multiple tasks with deadlines
· Problem-solving abilities and adaptability.
Desirable Traits:
· Proactive attitude with the ability to anticipate needs.
· Friendly and approachable demeanour.
· High level of confidentiality and discretion.
· Experience with office software and tools (e.g., G Suite, project management software).
